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How to Sync Google Calendar with Outlook on a Desktop? Here Is a Step-by-Step Guide

Time management plays a vital factor when you strive for success. Whether you are a businessman, student, teacher, or athlete, you cannot spend an entire day comfortably until you execute your plans according to a specific timetable. Here comes the importance of the calendar in our lives. Indeed, a calendar plays a central role in life as all the routines of our lives are based on it. From holding important conferences to making plans, there are multiple purposes for which the calendars are used.

What Is in the Article?

However, today’s article does not precisely revolve around the benefits or the role that a calendar plays. In fact, we will guide you on how you can sync Outlook with Google Calendar. Syncing an Outlook account with Google Calendar is essential for people who want to maintain their pattern of life organized. The Google Calendar can be synced with an Outlook account through multiple devices and platforms like Android, iPhones, Windows, Mac, and Chromebook. Today’s helpful article will show you with both the written instructions and visuals that syncing Google Calendar with an Outlook account is easier than you think.

The guide contains steps through which you will perform a perfect syncing of two valuable programs. The highlights of the article are provided below:

  • How to Sync Google Calendar With Outlook.com?
  • How to Sync Google Calendar With Outlook on Mac?
  • Syncing an Outlook Account With Google Calendar on Windows
  • How to Sync Google Calendar With Outlook on Chromebook?
  • Benefits of Google Calendar
  • Frequently Asked Questions (FAQs)
  • Conclusion

So, let’s start our step-by-step guide and unfold the procedure needed to perform the syncing between Google Calendar and Outlook accounts.

How to Sync Google Calendar With Outlook?

Syncing the Google Calendar into your Outlook account depends upon the platform or desktop that you are using. There are multiple ways through which the process of syncing could be done. However, we will start by describing the most straightforward procedure. Below are listed the instructions that you have to follow:

First, open Google Calendar:

https://lh3.googleusercontent.com/5h-seEGUki-9i_afRrme4qNfd7ggv5a6dqex-ZDGixlurpQQBH_v6JlBkd1b8yslPEVOPiauvEzFrS-FQfNEd7mb2oHcseNKDVdID7WtQsVPdBof42wlr6v8Nb4bYKDvr9KbWv9N=s0

Now, move the cursor towards the left-hand column, where an icon of Calendar is mentioned.

Beside the Calendar icon, click on the three dots that are usually regarded as a menu:

https://lh4.googleusercontent.com/GKLHJWK27wM7gGlGNZOFEafCJK_oVBPw5ydIGEoUvoHL8NOfaWqLE449xdbHe_noR5qiBwSuTfOI3NWlOjoes8B19MJxNZlEW0ispyCfbOk9zgBwg7Wx4eORJZ4GKI1bg9XnJ93p=s0

After clicking on the three dots, select “Settings and sharing” from the menu. When you click on “Settings and sharing,” the settings page will appear:

https://lh4.googleusercontent.com/3fuZxE9CvTJt8bu1AdF5RLL6NIGnvo-4Fmegluwmp9UGTG8Mop2qHny-JmjraYQqTH6potRl6isJDrDFvPsNjwP_tRvk8O8c2qRd0RILnq1iCW31Ziq9YAOJO_kH33ftFiQ4M0YQ=s0

Now, scroll the page to the section called “Integrate calendar.”

Here, you will see an address in “iCal format,” copy the address:

https://lh5.googleusercontent.com/nfkW9ev8N2hXfqy0-CjSCrZWArUmGA0uZKOCPrUNsAHQy7G9CmAwEK3UEJZ18A1AOadOtIehNL2yiwZWfCnrdfPpoU5gw29LEhpB4Xf2orDB2MEQHDP_nd9eevspHjVSJttxDxce=s0

After copying the “iCal” link, log in to your Outlook account.

On the left sidebar, click the icon of the calendar:

https://lh4.googleusercontent.com/Du3VFcjNb7-09ShhxDsm716IdkQLlNoC0igDGDgr_V5MLkXIWVYuxTlij1y2fzcWBP2TswdvgAGhzoWQOE_ZvJjKdRgC3tfoeH7L1m79RWOOCRYdWq3Un-hZfwfc_fRAjVcR_xGr=s0

Click the option “Add Calendar”:

https://lh3.googleusercontent.com/RdAMHqZc3XBkNO-xSuplx9uloofwSJCSMI2cLTixjKY4-tGrez4Kv9KRw64166Ds5XUvxs0tqVgXLGXTfGmj3Od7qDAfoY9nlukkS6Q8VOUS8u61MWht2eq-yjHrZgMM8hiuJY_z=s0

Select the “Subscribe from web” on the left column of the Add Calendar window:

https://lh5.googleusercontent.com/y50fskX-336cYajPQ4uAZYbMfJwXx1Q024hTDEog9MJ-srX4zrUQLhPFtGtquCMZ5jpXeKNj8zfnvi07sDhwduFjf_dCKAVkVA0jNyvJo2PQVawrI_os03R4mfQWgLvuja_7Ud2d=s0

Paste the iCal address you copied from Google Calendar:

https://lh4.googleusercontent.com/C4-kcoBsbFuh17ZLHugvP1JGYygBS9ZFyyGWy7X-eB2uEy5L3kkug2Pzq0P_yZHKjOd-PnyXmpcpbhv-WbBig0r5cVS1aS71HMoEP6qYOf3tKI6RPw2oO4XI_6SpkU5KWjk_-fbL=s0

Finally, before importing the Calendar, you can title it according to your requirement and click “Import”:

https://lh4.googleusercontent.com/gEWFDUAFODwepUKzLrGAPEuDIvfYCuZ2gdkWETZHeEWuYcvYdLh9RzUqha1s0xJ_Y6FW4TYYzWfPFj82uYxEf0yjmfnOqA84iwomH3gm44PXexZDxt31bBTsBt-mEgQriW0iVW7X=s0

How to Sync Google Calendar With Outlook on Mac?

Sometimes, it is considered that syncing Google Calendar with Outlook is a difficult task. However, this perception is not valid. By following the steps that will be listed below, it becomes pretty easy for you to sync to Google Calendar with Outlook on Mac.

The steps to carry out an error-free syncing are as follow.

Open Microsoft Outlook:

https://lh3.googleusercontent.com/_5rnzAjf0h7S0HwdIOEQtvTKPXEujxiPiZG9wOnCtCk2f5mgbElmuO9_fTBrG7uibxPSdzWfrzpmKvbGpOEX0YpDrrqXKuvykopcnqowiS6G9GdnuqNaZJtsjflWRFzXKpiYA7p7=s0

Right next to the Apple icon in the top toolbar, click on “Outlook.”

Now, from the drop-down menu, select “Preferences.” This option will be below the “About Outlook.”

Selecting preferences will open a small window, from where you have to choose “Accounts”:

https://lh5.googleusercontent.com/O7-vuYoExnZNkBJ6FNP8oaNauVg4jHxDeE_qEY7rj24_34jxzffvCM6QrKoooeWUmTB7xyPGrncrjxRTni4v6C3mRtaJnG4f2b9fwQZLpzKIc1OOyitWFPsSJJhG-v0b13GKQYOy=s0

Click on the “+” icon, as it will allow you to add or create a new account:

https://lh4.googleusercontent.com/fLmHkIspGowJiE5YXcJKykOVA9y8-PgAx0W779wSelrQ6fg3Mgu9Ko4wYWo-ddOjHDtsNNd3kqDSFk1D0dq2ZuvavGAXC6s8UZTFGIJ-1OAFVDp8ziTytMFpK2IDDhaerHkNS06r=s0

Select the option “New Account.”

Once you click the New Account, a login window will pop up to type in the Gmail account for Google Calendar.

Click “Continue” and complete the authorization by syncing the Gmail account to the Microsoft Cloud:

https://lh4.googleusercontent.com/5qH1x2u_C6rca5XFmmdP_RDoB8jQDdd6JnZdg3s2lcGVLj9DVMX5-LYU8a-JsHZ3khbw0HIqCY355lIAcGtsCOJuj784am2rF6YZhs_YLDJfPx6nMbLWM6oXvnR4eIU0gr6t40U4=s0

Now, a new window of the respective browser will open, containing the list of your Google accounts. Choose the account that you want to sync with Outlook.

Then, select “Allow” for Microsoft Apps and Services’ authorization. This authorization will provide Microsoft access to Google Calendar.

Another window will pop up, and click “Open Microsoft Account.”

In the last step, select “Done” when you will finish adding your account.

Select the calendar icon again on the left sidebar of the Outlook account. As a result, the Google

Calendar will appear. It will help you organize and manage your events on the same platform, such as Outlook:

https://lh5.googleusercontent.com/Uhw8TUsq7feVao7oyHzc_p5h9L9ngMMf4tw2Z1ByiSifqmfPK8M7wHTfid8KPfSDNh_yWybTVP7wqYyGSvKRMxLLBIwlI7bVLbKPDf041mOk4YYWzWZKHJ66mRxRPZ86h8sH74CI=s0

Syncing an Outlook Account With Google Calendar on Windows

The third method to sync Google Calendar with Outlook on Windows is undoubtedly the easiest way. If you are using a Windows platform, there are some steps that you have to follow. The complete, concise, and easy method of syncing Google Calendar with your Outlook account is mentioned below.

First, type https://calendar.google.com in the “type a URL” bar and hit enter. Log into your Google account if you haven’t:

https://lh6.googleusercontent.com/-wbR56jTVl77noUbApBhq4GhH6j6QxqdOPl8Xt896TD3kX5KOGbrBvGgCjZmFDpd5fOpMHzpoHaDnGjtvQXOAUmpNkUZDbRmLUEYxeLeYqsaWLnQ5PBJEx5wzLxquRbmP4g52j12=s0

When the Calendar opens, select the Gear icon. It will be present in the upper-right corner, on the left side of the “Month” icon.

As soon as the menu drops, select “Settings”:

https://lh5.googleusercontent.com/Evdc_veNi2WZlZfh1Q4QGyDDwrjFihVdSjRg-_sFS3b9pmSyBcFmTKVuJrS5pvx2bUxE6V3fVTZIWwWa4O71pH25RbeyFOhh8Fw98gsUNqG0TgB5Wd_-SS06sdJJwhfgTDSEw9Ka=s0

Click “Settings”, and it will open a window with a menu of its own. On the left sidebar, choose the option “Import & Export”:

https://lh3.googleusercontent.com/GdpGLtlw8r7mWmAS8KUW276wkOj-0akxTuDHu_-7v_5nqNTtUwomML8voMPQ2a58onUkryr1BfkGSZSJH0g2EA8qRg9cUPb9fQRduhmwhAeIm8XA1s9zoBZcmoBH4ZegWARdoyOk=s0

Click “Export,” and a zipped file in “.ics” format will start downloading:

https://lh3.googleusercontent.com/WU8ziD2zcM1m9zHDZJzw-nnV1bfQt0wq6sNwLneLajmDlv4RYq92zCbvnA84xqMwVxgflDAxpuJHgL8sKgoGe30kzdv-dYl0X8Cdh_2wbzJQv48O62fmwg6tVQnF3b79CL0Sm4MW=s0

Now, open your Microsoft Outlook.

Select the “File” option as it appears on the top-left side of the upper menu bar:

https://lh4.googleusercontent.com/2GHvXckxzZuaaH15CzyewZfSxcgforwsUenOCKz5-eaGgg0xlUVmG6GEytopAWHq6rWqj990PiXF-aywTP2biuDpjcCZ5oRG5OnUvBE0aNmEJDE2orj8BgUcJ1-dQeGck0hdiE9Y=s0

Choose “Open & Export” from the left sidebar.

Then, click the option of “Import/Export.” This option will be the third icon with green/blue arrows:

https://lh5.googleusercontent.com/UUNaCWQPa6gokLmfsheUqyjk7GtuHZT05c14_d0zShcRiI0lm-aOgMur9iQNaA0UVOjlQPiaKqoRZG4DOKOki2oavear4O3yh149_UPg61G0t1jKcIbeboVkJODg9-jgEZUK_wVx=s0

A window will pop up with several options. Here, you have to select “Import an iCalendar file (.ics) or vCalendar file (.vcs)”:

https://lh4.googleusercontent.com/H4QBeSkXhW3cDROJQ3FY-D4dny8nzU8c_WmqRavwAk-vAImqyyfU8morF3A5u8YZQvKo6NfPqWRStu5ctfTfpF7Yo8qG-CAbY5g0AcHIJiz2zo-yPzBYTfrZPw9XpQ5lRmawCQY2=s0

Click “Next.”

After clicking the “Next” option in the previous step, locate the zipped folder you downloaded earlier. Select the folder and click “Open.”

Finally, in the window that appears, click “Import,” and you will see the Google Calendar successfully syncing with your Outlook account:

https://lh5.googleusercontent.com/9JRxWj2AJ1djtO5FakzX1WHu679EoEk_lr2EJbXQA2Z3K45UM_YghUszpx_mQBqWE0nS7cP4Tnb_7twDbPPWCanNsRRO3SaFWMoQev1QTFtCCmVPzuoLqs_fhrYK7bsNoWZ-mo6d=s0

To manage various events, tasks, and assignments, you can easily modify the calendar. Moreover, new calendars can be created in Outlook too.

How to Sync Google Calendar With Outlook on Chromebook?

Another device through which you can sync Google Calendar with Outlook is the Chromebook. Interestingly, the process of syncing an Outlook account with Google Calendar on Chromebook is the same as it is described in Windows. It means that you have to follow each step that is listed in terms of Windows.

Nevertheless, if you have failed to sync Google Calendar with Outlook, you have to carry out the procedure from the beginning carefully.

Benefits of Syncing Google Calendar With Outlook

Either you work as an individual or a team, connectivity is a core theme of progress. Integration of essential features of the tech world helps you prosper in the minimum period possible. Among the various factors, emails, accounts, connectivity, networking, and calendar are a few features. Nowadays, a calendar has become a necessity instead of a luxury. Mainly, if we shed light on the benefits of Google Calendar, we can unfold more features that we can avail by syncing it to our Outlook accounts.

Increases Competence and Communication

Syncing, making, and sharing calendars allows you and your teammates to become more connected to one another professionally. It helps in planning projects, meeting deadlines, completing tasks, and making conferences. Especially in the pandemic scenario, a team’s calendar is one of the best options in keeping everyone updated.

Less Consumption of Time

The old or traditional ways of organizing meetings and calling every employee for invitation were time-consuming. This problem has been solved since you can use a calendar and customize it according to your requirements. For example, by syncing Google Calendar to your account, you can choose any date upon which a meeting will be held. You can share it with other employees, and only with a click of a button, all workers will get notified.

Enhances Productivity

As stated earlier, when it comes to emailing your business partners, cooperation, or workers, you don’t want to waste your time emailing each person individually. The perfect blend of Google Calendar and Outlook will permit you to save time and keep you focused on work, which will improve productivity.

Frequently Asked Questions (FAQs)

Is Syncing the Google Calendar With Outlook Difficult?

Not at all. Syncing your Outlook account with the Google calendar is entirely an easy process, and any person with limited information could sync it perfectly. All you need is to know your operating system, find the respective platform in our article and follow the steps and the visuals to sync your account with Google calendar.

Why Should I Go With Google Calendar?

There are several reasons to choose Google Calendar to sync with your Outlook account. Share the calendar with your friends and workmates. You can customize and modify the calendar as per your needs. You can turn on the notifications that will keep you updated on every important event.

How to Share Google Calendar With Others?

Sharing a Google Calendar is an easy task. Follow the steps listed below:

  • Log into your account and open Google Calendar.
  • Select the “My Calendars” option from the left sidebar.
  • Choose the calendar that you want to share.
  • After choosing, add a person(s) or group(s) and click “Send.”

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Conclusion

This article provided valuable information as a step-by-step guide to merge Google Calendar and Outlook on a Mac, Windows, Chromebook, and a desktop by using the Outlook.com. Aside from increased productivity and time efficiency, the user will be assured of maximum productivity. We hope you found this article helpful, and check out the other useful articles in our website.

About the author

Abbas Jamil

Abbas Jamil is an aspiring writer from Pakistan. He is a Software Engineer and recently finished his Master in Artificial intelligence. He loves writing about technology and all the latest gadgets. Explore more about abbas Here.